August 04, 2004

Absent:
Pat McGinty Clinical Director, Representing Mental Health Disciplines
Donald Stewart Dawson Representing Emergency Services Disciplines
Rich Carlson Representing Local Community Crisis Response Teams
Roslyn Hassell Representing Mental Health Disciplines
Mike Vance Representing Mental Health Disciplines
Keith Alvey Representing the Kentucky Chapter of the American Red Cross
Mike Overstreet Representing the Commissioner of the Department of Community Based Services
John Runyon Representing Mental Health Discipline
Floyd Hunsaker Representing the Commissioner of the Kentucky State Police

I. Open and Welcome
The August 04, 2004 Special Call meeting of the Board was called to order by Martin Scott, Chairman of the Board at 1:40 PM at Pine Hill Plaza, 1121 Louisville Road, Ste. 2, Frankfort, KY 40601

II. Old Business
Martin Scott, Chair of KCCRB Board opened the meeting by stating that the Board had requested Mr. Franklin, Executive Director, KyEM to review KCCRB budget and allotment for FY 2005 with the Board at a the meeting scheduled for August 04, 2004 at 1:00 PM. Purpose is to determine programmatic impact of funding reductions.

Malcolm Franklin, Director, KYEM Report to the Board
Mr. Franklin reported that he has been assigned by Donald C. Storm, Major General, KYNG, the Adjutant General to oversee the operations of the KCCRB and that the executive director of the KCCRB reports to him.

Mr. Franklin reviewed the history of the KCCRB funding. Historically, Mr. Franklin explained, in FY 2003 the Position of Principal Assistant was abolished which left the KCCRB with one position. The executive assistant at that time resigned during the same time period to accept a new job, leaving the KCCRB with no staff except the Executive Director.

Executive Director requested Military Affairs establish two (2) merit positions. Mr. Franklin reported to the Board that Military Affairs approved the creation of one program coordinator position. Prior to filling the merit program coordinator position, the personnel cabinet took a "snap shot" of agency positions and since KCCRB had only the executive director position filled the only personnel approved for state funding was that of the executive director. Mr. Franklin also reported that the executive director was notified that the funding for the program coordinator would have to be paid for from agency receipts. Executive director has no written record of this directive.

Mr. Franklin went on to address KCCRB’s funding needs for:

A. (1) Administrative Assistant (temporary ADECCO employee) to coordinate 329 volunteer team membership correspondence, new applications, background checks and references and update data bases for training and membership and

B. Personal Services Contract to hire a trainer to provide CISM trainings across the Commonwealth a minimum of 6 courses

Would also need to be funded from agency receipts.

Mr. Franklin advised the Board that the executive director was correct in reporting that the KCCRB does not have sufficient funds in either the state allotment nor the agency receipts (cash) fund the P-1 Program Coordinator’s salary. The KCCRB, having limited funds in agency receipts (cash) fund does not have sufficient funding to support the annual personal services contract for training, nor a temporary ADECCO employee to support KCCRB daily operations, team membership and training.

Mr. Franklin advised the Board that KCCRB through the executive director needed to generate agency receipts sufficient to meet the agency funding needs.

Board Action
The Board made a motion, seconded and past that: upon receipt of an immediate and long range plan addressing the duties of the Board and necessary funding to meet the duties of the Board, from the executive director the Board will pursue further action. Dr. Paula McCaghren requested that the minutes reflect that she does not support this motion and will not participate in this activity.

Adjournment
With no further business the meeting adjourned at 2:45 PM.

Upcoming Meetings
August 04, 2004- 1:00 PM
October 06, 2004